Routines

111 routines from 8 people

• School portal changes to calendar

  A calendar entry or a text lands for each new date, form or bring-this ask. Silent when the portal has nothing new.

  PersonalConnected accountsevery day at 6:30am and 3pm

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Chase opened but unpaid invoices

  A Gmail draft appears under the original thread. It only exists when an invoice was opened and is 3 days past due.

  WorkConnected accountsevery weekday at 9am

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Track and close email promises

  A Monday text lists promises still open, oldest first. Each is found in sent mail and closed when a matching email goes out.

  PersonalConnected accountsevery evening, summary every Monday 8am

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Plan dinners around late nights

  A week of dinners arrives as a Notion page with a grocery basket held unsubmitted. Meeting-heavy nights get 15 minute meals.

  PersonalConnected accountsSunday at 4pm

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Warn when Mum's tablets run low

  A text arrives only when a refill is due within 3 days and no pickup message has come. Silent otherwise.

  PersonalConnected accountsevery day at 5pm

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Text when power use is unexplained

  A text arrives only when yesterday's electricity use was 40% above what the same temperature normally brings, with the likely cause.

  PersonalCoding agentevery day at 7am

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Settle school pickup clashes

  A text to Karen and me lists the days next week when both calendars block pickup and proposes who covers, by a running tally.

  PersonalConnected accountsevery Sunday at 6pm

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Turn passing remarks into gift ideas

  A text in the fortnight before a birthday lists three gift ideas built from things the person said or liked in my threads over the last year.

  PersonalConnected accountsnightly scan; ideas within 14 days of a birthday

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Flag quiet clients before they churn

  A short note lists clients whose reply time has doubled against their own 8 week norm, with the last thing they said.

  WorkConnected accountsFriday at 3pm

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Find calendar hours never invoiced

  A text lists client calendar blocks from the last 4 weeks with no matching line on any invoice. Silent when everything matches.

  WorkConnected accountsFriday at 4pm

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Red-team portfolio drift

  A text proposes trades only if a fund drifts 5 points from target. A second agent argues against first, and I approve.

  PersonalCoding agentFriday after market close

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Quarterly price-match requests

  Gmail drafts arrive for internet, phone and insurance providers, quoting a published competitor price. I send the ones I want.

  PersonalConnected accountsfirst Monday of each quarter

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Search for unclaimed money

  A Notion list shows possible matches in state unclaimed property databases for our names and old addresses, with claim drafts.

  PersonalChat appfirst of each quarter

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Review decisions after 30 days

  A text asks one question about a decision I logged a month ago and writes my answer back to the journal.

  PersonalConnected accountsdaily scan, check-back 30 days after

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Pre-mortem every proposal

  A page arrives within 3 minutes listing the three hardest questions a sceptical finance lead would ask, with a suggested answer to each.

  WorkChat appwhen I save a proposal draft

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Flag asks outside signed scope

  A text and a draft change-order note arrive when an ask goes beyond the signed scope. Everything inside scope passes silently.

  WorkConnected accountson each client email

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Show key contract redline changes

  A one page note arrives listing changed payment, liability, termination and renewal clauses, old text beside new, ignoring typos.

  WorkConnected accountswhen a revised contract arrives

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Draft claims for late flights

  A claim draft arrives in Gmail when a flight lands 3 hours or more late on a route covered by EU or UK passenger rules.

  PersonalConnected accountsevery 30 minutes on travel days

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Draft appeals for denied claims

  A Gmail draft appeal arrives within ten minutes, quoting the policy clauses that cover the claim and listing what to attach.

  PersonalConnected accountswhen a denial letter arrives

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Automations that fix themselves

  A morning text lists any routine that failed or produced nothing unexpectedly, with a patch waiting as a pull request.

  WorkCoding agentevery night at 1am

  Captain Spreadsheetsample9.4 Demigod

  Copy for my agent

  I’d use thisSave for later

• Handover day bag list

  A text lists what each child needs to take to the other house that week. Silent on days with no handover.

  PersonalConnected accounts6:45am on handover days

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Sort client email: mine, team, waiting

  A short text lists the client emails that need me, the ones I can hand to the team, and the threads where we are waiting on the client.

  WorkConnected accountsweekdays at 7:30am and 1pm

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Warn when calls clash with pickup

  A text arrives when a meeting overlaps the pickup window on a day the kids are with me, with a reschedule note and a backup carer ask, both drafted.

  PersonalConnected accountsevery weekday at 8am and when a meeting is added

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Check client brief for gaps

  An email draft to the client arrives within minutes asking only the questions the brief leaves open, plus a note to me of what the brief already fixes.

  WorkConnected accountswhen a brief arrives

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Retainers burning faster than month

  A short note lists each retainer client whose hours used are ahead of the month's pace, with the tasks that used them.

  WorkConnected accountsMondays at 8am

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Match next week's work to freelancers

  A table of next week's unassigned tasks arrives with a suggested freelancer for each and booking messages drafted for me to send.

  WorkConnected accountsThursdays at 10am

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Plan dinners for kids' nights

  A dinner plan for next week lands as a page, with full portions on kids' nights and one-person meals otherwise, and a grocery basket held for approval.

  PersonalConnected accountsSaturdays at 5pm

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Warn when late nights stack up

  A text arrives only when I sent work email after 11pm on 3 or more nights and my sleep averaged under 6.5 hours, with one evening proposed to keep work-free.

  PersonalYour computerFridays at 4pm

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Pay pocket money from logged chores

  A text shows each child's logged chores and the pocket money owed, with a transfer held until I approve.

  PersonalYour computerSundays at 6pm

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

• Chase invoices a week overdue

  An email draft appears on the invoice thread when a client invoice is 7 days late. A paid invoice gets no draft.

  WorkConnected accountsweekdays at 9am

  Lunchbox Logisticssample9.3 Demigod

  Copy for my agent

  I’d use thisSave for later

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